Publication Ethics
CTReSS 8.0 adheres to internationally recognised standards of publication ethics. Authors are expected to follow the principles outlined by the Committee on Publishing Ethics (COPE) to ensure integrity, transparency, and quality in scholarly publishing. COPE provides guidance on ethical practices in research and publication, including authorship, originality, peer review, and the responsible reporting of research findings. Authors submitting to CTReSS 8.0 are expected to:
- Ensure that all submitted work is original and has not been published elsewhere
- Properly cite and acknowledge all sources of information
- Avoid all forms of plagiarism, fabrication, and data manipulation
- Adhere to ethical standards in authorship and contribution
- Comply with the conference’s peer review and publication requirements
All submissions will be subject to plagiarism screening and peer review. Manuscripts that do not meet ethical standards will be rejected. For more information on publication ethics, please refer to the Committee on Publishing Ethics (COPE) https://publicationethics.org.
Peer Review Policies
Peer Review Process
All submitted full papers will undergo a structured peer review process to ensure quality, originality, and relevance. Acceptance is based on reviewers’ recommendations and the overall scientific merit of the manuscript, including technical content, clarity, and adherence to formatting requirements.
The review process consists of three stages:
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Initial Abstract Screening
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Peer Review of Full Manuscripts
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Final Decision and Recommendation
Initial Abstract Screening
All submitted abstracts are evaluated by the editorial committee to ensure alignment with the conference theme and minimum quality standards.
Abstracts that do not meet the required scope or criteria may be returned to the authors for revision or declined. This process helps authors avoid delays and ensures that only relevant submissions proceed to the full review stage.
Peer Review of Full Manuscripts
Authors of accepted abstracts will be invited to submit full manuscripts within the specified timeline. Each manuscript will be reviewed by two independent reviewers with relevant expertise under a blind peer review process. Reviewers will evaluate submissions based on:
- Originality and contribution to knowledge
- Soundness of methodology and analysis
- Relevance to conference themes
- Clarity, structure, and overall presentation
To ensure timely publication, reviewers are expected to provide their evaluations within a 3 weeks review period. Based on the reviewers’ reports, the editorial committee will make a recommendation regarding the manuscript.
Evaluation Criteria
Reviewers will consider the following aspects:
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Relevance to the conference scope
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Scientific and technical quality
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Originality of results
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Clarity and organisation of the manuscript
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Appropriateness of title and abstract
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Quality and relevance of figures and tables
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Adequacy of references and literature context
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Overall quality of language
Final Decision
The editorial committee will make the final decision based on reviewers’ comments. Decisions may fall into one of the following categories:
- Accept
- Revisions Required
- Reject
Authors will receive reviewer feedback and are required to revise their manuscripts accordingly where applicable. In cases of conflicting reviewer opinions, an additional reviewer may be appointed. The editor retains full authority over the final acceptance or rejection of all submissions.
Reviewer Responsibilities
Reviewers are expected to:
- Provide objective, constructive, and timely feedback
- Maintain confidentiality of all submitted materials
- Declare any conflicts of interest
Plagiarism Policy
All submitted manuscripts will be screened for plagiarism. Submissions must not exceed 20% similarity with existing published works. Manuscripts that fail to meet this requirement may be rejected.
Errata and Retraction Policy
Once published, articles cannot be modified. Any necessary corrections will be issued as an erratum. Authors are responsible for notifying the editorial team if errors are identified after publication. In cases of serious ethical concerns or inaccuracies, the editorial team reserves the right to retract published articles in accordance with standard publication practices.
Abstract Submission Requirements
All abstracts will be reviewed for relevance, quality, and alignment with the conference themes. Abstracts should meet the following criteria:
- Written in English
- Maximum 300 words
- Clearly state the objective, methodology, key findings, and significance of the study
- Include: i) Title of the paper, ii) Author(s) name(s), Affiliation(s).
Please use the official abstract template provided for drafting the abstract. Authors must indicate their preferred presentation type whether it is Oral Presentation, or Poster Presentation.
Submission Process
Abstracts must be submitted through the online submission system. Authors are required to upload their abstracts using the prescribed format and submissions will undergo an initial review by the conference committee. The scientific committee reserves the right to assign the final presentation format (oral or poster) based on review outcomes and slot availability. Authors will be notified of acceptance according to the Important Dates timeline.
Important Notes
At least one author must register and present the paper. Accepted authors will be required to submit a full paper for publication consideration. Poster and oral presentation slots are limited and subject to availability. Abstracts that do not meet formatting or thematic requirements may be rejected.
Full Paper Submission Guidelines
Authors of accepted abstracts will be invited to submit full papers for presentation and publication consideration in CTReSS 8.0.
Full papers must be written in English.
Manuscripts should present original research and must not have been published elsewhere.
All submissions must comply with academic and ethical standards, including proper citation and avoidance of plagiarism.
Papers will be subject to peer review prior to acceptance.
Authors are required to select ONE of the following publication options.
Option 1: BIO Web of Conferences
Authors who choose to publish their full papers in BIO Web of Conferences, scheduled for publication in 2026, and submit it through the conference submission system. The manuscript will undergo peer review before acceptance. We recommend that authors read BIO Web of Conferences Publishing Policies & Ethics, and use our editorial guidelines and templates to prepare your article. The template is in Word Format 17 x 25 cm, one column 170 x 250 mm paper size, one column format.
Articles must fulfil the following criteria:
Articles
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Good scientific quality
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Peer-reviewed by at least one expert in the field
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Strictly in the scope of the journal
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Written in proper English; the abstract and title present key information about the subject and include important keywords
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Include various international collaborations
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Longer than an abstract or a short report (3-4 pages min) - there is no maximum limit of pages
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Checked in a plagiarism tool (this service is provided if you opt for our SAGA submission tool). Determining acceptable levels of plagiarism/duplication: see COPE advice on https://publicationethics.org/cope-positions#plagiarism
References
The article must contain timely, accurate and relevant references. Ensure that a set of references doesn't excessively point to the same author(s) or the same publication with the intention to artificially increase the citations of certain authors. This precaution applies to a single article or a series of articles. Our team will carry out additional checks to eliminate any risk of citation manipulation that could affect the integrity and image of the journal.
Examples for Journal articles
A. Nicolas, J.-L. Barrat, J. Rottler, Effects of inertia on the steady-shear rheology of disordered solids. Phys. Rev. Lett. 116, 058303 (2016)
A. Lohrasebi, T. Koslowski, Modeling water purification by an aquaporin-inspired graphene-based nano-channel. J. Mol. Model. 25, 280 (2019). https://doi.org/10.1007/s00894-019-4160-y
If available, author(s) must add the DOI number of the article.
References must contain the full title of the cited article
A maximum of 15 references per article is allowed, with only a maximum of 3 citations to proceedings articles (this rule does not apply to EPJ WOC). Please note that article exceeding this quota can be excluded from the publication by the production team.
Authors
The corresponding author should ensure that all appropriate co-authors (and no inappropriate co-authors) are included in the paper, and that all co-authors have seen and approved the final version for publication. There is no limit to the number of authors per article as long as they all fully participated in the work. Ideally, they can be requested to provide a certificate of contribution detailing how the authors contributed to the publication.
Any use or proposed use of AI in the writing process must be disclosed at submission, specifying the tool, version, and its role. Authors may use generative AI or AI-assisted tools to improve language, grammar, or clarity, but only under human oversight. Authors must thoroughly review all AI-assisted content, as AI-generated outputs may be inaccurate, incomplete, distorted, out-of-context or biased. The Publisher (EDP Sciences) reserves the right, at its sole discretion, to refuse the publication of any article that is found to contravene EDP Sciences AI policy (https://www.edpsciences.org/fr/politique-de-publication-et-ethique#anchor_AI-and-Ethics).
Template and Submission Link
Full Paper Template: Template Full Paper BIO Web
Submission Portal: Click here
Option 2: Journal of Tropical Resources and Sustainable Science (JTRSS)
Authors who choose to publish their full papers in the Scopus-indexed Journal of Tropical Resources and Sustainable Science (JTRSS), scheduled for publication in 2027, and submit it through the conference submission system. The manuscript will be subject to the journal's editorial policies, peer-review process, and publication standards set by the publisher. Papers that are not selected for publication in JTRSS, but are accepted by the conference, will be published in the CTRESS 8.0 eBook Proceedings (2027), which will be assigned an eISBN.
The submission of full paper must comply with the required format and meet the quality standards set by the journal.
Please refer to the example of the full paper with a description here. The full paper must be a minimum of 5,000 words.
Template and Submission Link
Full Paper Template: Template JTRSS Full Paper
Submission Portal: Click here
Content
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Language
Manuscripts should be written in English. For authors not fluent in English, we recommend having the manuscript carefully read by an English-speaking colleague or a professional editing service before publication. -
Title
Manuscripts must be submitted with a full title which appears at the top of the article. The title should reflect the contents of the paper and be specific, descriptive, concise, and comprehensible to readers outside the subject field (please avoid abbreviations and a title written in capital letters). -
Authors and Affiliations
The authors should specify in the article their first and last names and relevant addresses (department, university/ organization, city, state/province and country). The list of co-authors should remain unchanged after a final decision is made by the Editors.
At least one author of the article must register and present the paper at the conference. Failure to do so will result in withdrawal of the manuscript from publication consideration. To avoid serial publications pratices, it is recommended to publish a maximum of two articles per author in this publication (regardless of his/her position in the list). Author names that appear in more than two (2) articles will be removed by the editors. The editors also reserve the right to reject any additional submissions that exceed this limit. -
Abstract
The abstract should describe the main objective(s) of the study. It should be informative and report the main results and conclusions. -
Introduction
The introduction should provide background that puts the manuscript into context and allows readers outside the field to understand the purpose and significance of the study. It should define the problem addressed and explain why it is important. -
Figures
Authors who reproduce a figure or a table from another publication should clearly indicate the origin of the article and should also obtain the permission for reproduction from the author(s) and publisher concerned. Each figure and table should be cited in the text. Each figure and table should have a caption. The number of figures is not limited. However, it is important to make sure that all figures are necessary, not redundant, and well designed. -
References
Authors should check the references to ensure they are correct. References should be listed at the end of the manuscript. Comments and notes are usually not allowed in the references; they should be placed as footnotes. -
Plagiarism
Do run through plagiarism detecting applications such as TurnitIn to ensure the similarity percentage is lower than 20%. -
Ethical Approval
All studies involving human or animal subjects must include an ethical approval statement, along with the corresponding approval or registration number. -
Proofreading Requirement
Once accepted, authors must engage an English proofreader, as this is mandatory to ensure the manuscript is free from grammatical errors. A proofreading certificate must be provided as evidence.
Good scientific quality
Important Notes
Only authors with accepted abstracts are eligible to submit full papers
At least one author must register and present at the conference
Submission deadlines must be strictly adhered to as outlined in the Important Dates section
